Getting started with Hoops

A quick guide to logging in, finding your teams, using the Today bar, entering training attendance, RSVPing, change emails, and coach videos.

Logging in

1. Go to https://www.hoops.levs.com.au/login.
2. Enter your email and password.
3. Optionally tick Remember me to stay signed in on that device.
4. Click Log in.

After a successful login you are taken to the Home page (the game-day schedule).

Other login options

• Forgot your password? — Use the link below the password field to request a reset email.
• Session expired — If you were signed out because your session timed out, sign in again as normal.

Viewing your teams from the club dropdown

Once you are logged in, look at the top-left of the header. Next to the Hoops logo you will see one or more club logos. Each logo opens a menu for that club.

Opening the menu

1. Click a club logo in the header.
2. A dropdown opens listing your teams at that club, grouped by how you are involved:

Click a team name to open that team’s page. At the bottom of the menu, Club Home takes you to the club’s main page.

Club admins

If you are a club administrator, the same club dropdown also includes a Training section:

• Squads — Current training squads
• Upcoming — Scheduled training sessions
• Recurring schedule — Regular weekly training times

Teams without a club

If you belong to teams that are not linked to a club, those appear under your name in the top-right corner of the header (user menu), not under a club logo.

Which clubs appear?

Club logos are shown for clubs where you have an active playing, coaching, or club admin role. If you only watch teams at a club and have no other role there, that club logo may not appear in the header.

The Today section in the header

Directly below the main navigation bar, you may see a pale yellow Today strip. It only appears when you have something scheduled or noteworthy for the current day.

What it shows

Each item appears as a clickable badge:

Clicking an item

• Game — Opens the game page (scores, details, directions).
• Training — Opens the training session.
• Birthday — Opens that person’s profile.

What is included?

The Today bar is personalised to you. It generally includes:

• Games and trainings for teams you play on or coach
• Training sessions for clubs where you are a club admin
• Teammate birthdays on your current teams

Games that have already finished earlier today can still appear for the rest of the day. If your only role on a team is watcher, games for that team are not shown here (birthdays on that team are also omitted). If nothing is scheduled and there are no teammate birthdays, the Today strip is hidden.

Entering training attendance (coaches & managers)

If you are a coach, assistant coach, or team manager for a team on the training, you can record each player’s status directly on the training page.

1. Open the training

1. Click the training badge in the Today bar, or open it from the team’s Trainings list.
2. The training page opens with the date, time, location, drills, and an attendance list.

2. Set each player’s status

1. On the right-hand side, find the attendance table (grouped by team).
2. For each player, use the Status dropdown to choose:
   • Yes — attending
   • Late — attended but was late
   • No — known absence
   • Inj — injury
   • Sick — illness
   • M.I.A. — missing, reason unknown
3. Click Save at the bottom of the table.

If a player already has a team Availability entry covering that date, a coloured label may appear next to their name and their status may be pre-filled.

Adding teams or players

If someone is missing from the list, use the Add card above the attendance table to attach another team or individual player to the session, then set their status and save.

RSVP

An RSVP tells the coach whether you expect to be there. It is separate from the attendance roll a coach saves after training.

You can answer from Home in the player portal, and on the game, training, or event page. The choices are:

• Going
• Can’t make it
• Sick
• Injured

If more than one person is listed, each name is separate. You can answer for yourself, and for someone you are allowed to answer for (for example a parent answering for their child). On a training roll, a coach may see that RSVP as a hint next to the player. The saved attendance status is still whatever the coach chooses.

Game RSVPs appear only when that team has Allow players and parents to RSVP for games turned on. A coach who can manage the team sets that on the team page, under Game RSVP. Training and event RSVPs do not use that switch.

Change notifications

Hoops can email you when your schedule changes. Nothing is sent until you turn a switch on, and nothing is sent if you have no contact email.

1. Open your name in the top-right corner and choose Profile.
2. Find Change notifications.
3. Turn on Games, Trainings, and/or Events, then click Save.

Each switch starts off.

• Games and Trainings email you when something on a team you play or coach is added, moved, cancelled, or removed. Watchlist teams are not included.
• Events email you when an event you are on is added, moved, or removed. A move of less than five minutes is ignored. Notes-only edits are ignored.

A club admin can set the same switches on your user page. Turning them on there uses the same emails.

Coach videos

Coaching videos that everyone can watch are under Coaches in the header, or at /coaches. Open a video to play it.

A club can also keep videos for its own people. Those are on the club page, under the Coaches tab, and only people in that club can open them.

Watching does not use the import form. That form is only for the person who manages the library: paste a public or unlisted YouTube link, and leave the club blank for a public video or pick a club for a club-only video.

Quick reference